Collection Management Policy

Collection Management Policy

  1. Introduction

    1. Mission Statement

      The John Spoor Broome Library enhances the CI mission of interdisciplinary, international, multicultural, and service learning through active collaboration with students, faculty, and staff to plan, implement, promote, and access the use of collections and services and support student learning via its robust information literacy program.

      La Biblioteca John Spoor Broome promueve la misión de CI de aprendizaje interdisciplinario, internacional, multicultural y de servicio a la comunidad a través de una colaboración activa con los estudiantes, los profesores y el resto del personal con el objetivo de planificar, implementar, promocionar y facilitar el uso de las colecciones y servicios además de apoyar a los estudiantes a través de un amplio programa educativo sobre las competencias de información.

    2. Rationale

      The Collection Management Policy of the Broome Library serves to specify collecting priorities that guide the selection and acquisition and management of resources. The Broome Library collects materials in support of the University’s curricula and users’ needs, and affirms its role in defending the principles of academic and intellectual freedom.

  2. General Statement

    The responsibility for collections rests with the Library. The Collections Librarian acts as the coordinator for all materials selection in consultation with faculty. All faculty librarians act as resource persons, advisors, and communication links to the departmental faculty and students.

    The Library depends upon and encourages the involvement of academic teaching faculty in library collection development efforts to provide in-depth subject knowledge and recommend purchase of materials to support teaching and curricular needs. The Library Advisory Committee also provides feedback and suggestions for Library collections and initiatives, among other considerations.

    1. Allocation of Acquisition Resources

      The Library participates in CSU system-wide acquisition of a wide range of key academic resources to benefit from the efficiencies of collective purchasing. In consultation with the library faculty, the Dean of the Library sets departmental fund allocations each fiscal year.

    2. Diversity

      Materials selected should be in accordance with the goals of equitable treatment of topics representing ethnic/racial/national diversity; linguistic diversity; cultural diversity; diversity of orientation; identity and gender; and diversity of ability (physical, mobility, mental, communicative).

  3. Collection of Materials

    The Library collects materials in formats which support the instructional and curricular programs of the University Library community and reflect the current needs of that constituency.

    1. Primary Considerations for Selection of Materials:

      • Significance or importance to the academic community of CSU Channel Islands;

      • Significance or importance in supporting the subject disciplines;

      • Overlap of content with the existing collection;

      • Availability of material via consortial collections and shared print collections within the CSU;

      • Usability and accessibility;

      • Balance of coverage among disciplines and subject areas, adjusted for student enrollment and demonstrated demand;

      • Offerings of unique, more extensive, or more complete content resources;

      • Currency and validity of information, including frequency of updating;

      • Archival considerations in terms of preserving access to previously purchased resources.

    2. Format

      • Materials added to the library collection include print and electronic books, electronic journals, electronic databases, maps, atlases, music recordings, video recordings, theses, dissertations, representative student capstone projects, and open educational resources (OERs);

      • The Library generally does not collect assigned textbooks from current syllabi;

      • Materials in outdated formats, such as videotapes, record albums, microfilm and microform, and paper journals is discouraged;

      • The library does not purchase computer applications or software.

    3. Language

      English language materials predominate in most program areas. The Library also collects materials to support programs in languages, bilingual education and language instruction. The Library may collect scholarly texts in the original language for research and study.

    4. Special Collections

      The primary purpose of Special Collections at CSU Channel Islands is to support faculty teaching, student learning, and research. The Special Collections accessions donated and purchased print and visual materials relevant to disciplines taught at CSU Channel Islands and to the University’s tri-county service area (Ventura, Santa Barbara, and Los Angeles) which it has the ability to preserve. Special Collections provides digital discovery of collections via electronic finding aids and MARC catalog records hosted in appropriate locations. Special Collections also contains the University Archives. Both the Special Collections and Archives follow the Society of American Archivists suggested policies, practices, and procedures.

      • University Archives

        The Library’s University Archives collects pertinent, original materials of enduring value relating to the history, growth, development, and campus culture of CSU Channel Islands since its opening in 1999. The University Archives collects:

        1. Theses and Dissertations; one digital copy of every thesis or project produced through CSU Channel Islands graduate programs;

        2. Representative or select undergraduate capstones papers, projects, and data;

        3. Serials, including the CSU Channel Islands class schedules, campus student newspapers, news bulletins, yearbooks, catalogs, and serial ephemera from campus departments, centers, and institutes;

        4. Administrative documents, including documents and papers from the CSU Channel Islands presidents, vice presidents, deans, and other administrators;

        5. Faculty personal papers relating to research, grants, and special awards;

        6. Student Body Materials from CSU Channel Islands student body agencies, residential services, student services, and alumni;

        7. Images of campus events, students, personnel, and facilities from the beginning of CSU Channel Islands history to the present;

        8. Other department’s documents and ephemera as relevant.

      • Local History Collections

        Local history collections consist of materials documenting the cultural, intellectual, social, political, economic, and service history of CSU Channel Islands, and selected materials from the tri-county service area, including:

        1. Unpublished materials, such as oral history interviews, documents, ephemera, correspondence, diaries, journals, ledgers, photographs, etc. from local business, organizations, private citizens, and state and federal elected representatives;

        2. Published materials, such as maps, books, periodicals, and local newspapers;

        3. Examples of unique printings by regional printers and presses, as well as printers and presses important in the history of the book, limited numbered editions, and rare book association copies which provide a context for regional printers and presses.

    5. Children’s and Young Adult Collection

      The Library maintains a representative collection of literature written for children and young adults and strives to represent diversity in all categories. These materials support the curriculum in teacher education, literature, child development, gender studies, and ethnic studies. Award winning books from the following categories are given priority for selection:

      • Caldecott Medal

      • California Young Reader Medal

      • Children’s Notable Books

      • Coretta Scott King Award

      • Michael Printz Award

      • Mildred L. Batchelder Award

      • Newbery Medal

      • Pura Belpre Award

      • Stonewall Award

  4. Management and Maintenance of Collections

    CSU Channel Islands is not a comprehensive university, and Broome Library reflects this circumscribed scope of disciplines through its collections. Similarly, the Special Collections grow in tandem with faculty and student research interest in order to maintain immediate and historical relevance. The Library uses available space to provide current and/or relevant print materials primarily for current curriculum and research needs. To meet this goal, the library’s collection is periodically evaluated based on the criteria listed below.

    1. Criteria for Consideration:

      • Usage: Does the item show evidence of recent or frequent use?

      • Physical condition: Should a damaged item be repaired?  Should it be replaced?

      • Format: Is the content reliably available on the Web in digital format?

      • Duplication: Is demand sufficient for multiple copies of the item? 

      • Intrinsic value: Is the item a seminal work in its field?

      • Mission: Does the item help place the Library within the mission statements of integrative or experiential learning or multicultural and international perspectives?

      • Research value: Are older materials still valuable for research interests in this field?

      • Completeness: Is the item part of an incomplete set or series, or part of a complete set that the library should maintain intact?

      • Uniqueness: Is the item held only by CSU Channel Islands? Is the item held within the CSU shared print program by another CSU campus? Has CSU Channel Islands agreed to maintain the copy within the CSU consortium?

    2. Process

      • Deselection decisions are overseen by the Collections Coordinator.

      • Other librarians are consulted.

      • Interested faculty may be consulted.

      • Appropriate staff may be consulted

      • Library employees use standard library statistics and methods (e.g., circulation statistics, evaluation of the item’s physical condition, duplication, uniqueness, etc.) to identify candidates for withdrawal.

      • Items listed as missing in the Library Catalog for longer than one year will be reviewed for replacement or withdrawal.

  5. Gifts

    1. Monetary Donations

      The Library welcomes monetary donations for the enrichment of research resources. Cash donations may be made via University Advancement.

    2. In-Kind Donations

      The Library will consider in-kind (non-monetary) monographic donations that support the University’s curriculum and are appropriate for the Library collection. Potential donors must contact the Collections Coordinator in advance of delivery of donations. Gift materials will be evaluated by the Collections Coordinator for possible addition to the collection. The Library reserves the right to determine the disposition of accepted gift items.

Version: 01
Revised: August/2020
Version Code: v01-revAUG2020

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